GatherArcFrom invite to arrival.
Beautiful invitations, effortless RSVPs, personalised guest access and seamless event-day check-in — for birthdays, weddings, church services, conferences and every gathering in between.
The guest journey
One place for the whole journey, not four tools that don't talk.
- Step 1
Invite
Create and share beautiful event invitations. Pick a template, add your flyer, and give each household its own private link.
- Step 2
RSVP
Collect responses, seats and guest details without spreadsheets. Set capacity, allow a +1 or +2, and waitlist guests once you're full.
- Step 3
Access
Confirmed guests receive a personalised Access Card with their name, seat entitlement, event details, a QR code and an access code.
- Step 4
Arrive
At the door, scan the QR code, type the access code, or search by name — and check guests in instantly.
Invitations
An invitation that looks like the occasion.
A memorial should not look like a birthday. GatherArc gives every event its own template, palette and artwork, and sends each guest a link that opens straight onto it — no app to install, no account to create.
- Five invitation templates — Elegant, Classic, Joyful, Minimal and Formal — each with its own palette.
- Your own accent colour and background, so the invitation matches the occasion rather than the software.
- Upload your flyer and it becomes the artwork guests see, on the invitation and in the link preview.
- Every invitation carries the date, time and venue in the event's own timezone — not the reader's.
Templates
Each template ships with its own palette. The accent colour and background are yours to override, and your flyer sits above all of it.
Guest management
Your guest list, without the spreadsheet.
- Invite trees
- Invite a household, a family branch or an organisation as one unit, and see exactly which invitation each response came from.
- Seats, not just headcount
- Allocate seats per invitation and decide whether a guest may bring a +1 or a +2. GatherArc counts seats, so your capacity means something.
- Capacity and waitlist
- Set the number of seats the venue holds. Once they're gone, further responses go to the waitlist instead of quietly overbooking you.
- Status at a glance
- Attending, declined, waitlisted or cancelled — with a guest manifest, an event summary and a CSV export when you need the list elsewhere.
- Guest communication
- Send invitations and reminders by email from the workspace, and see what was sent, to whom and when.
Access & arrival
The part everyone else leaves to a clipboard.
A card that is theirs
When an RSVP is confirmed, the guest can open a personalised Access Card carrying their name, the seats they're entitled to, the event details, a QR code and an access code. It downloads to their phone and the link stays valid — nothing to print, nothing to lose in a chat.
A door that keeps moving
At the entrance, scan the QR code with the camera, type the access code if the scan won't take, or search for the guest by name. Confirm them in one tap, and the manifest updates for everyone working the door.
Built for
Every kind of gathering.
- Birthday Celebration
- Wedding Celebration
- Funeral Service
- Memorial Service
- Anniversary Celebration
- Church Event
- Dinner
- Conference
Anything else becomes a private event — the same invitations, seats and check-in, without a label that doesn't fit.
Control
It stays your event, and your guest list.
Private invitation links
Each invitation is its own private link. There is no public guest list to browse and no way to walk from one guest's link to another's.
Owner-controlled access
Administrators are invited by an owner. There is no public sign-up, so nobody arrives in your workspace uninvited.
Roles that mean something
Owner, admin and viewer. A viewer can follow the event without being able to change it.
An audit trail
Administrative actions and guest communications are recorded, so there is always an answer to who changed what, and when.
An event lifecycle
Draft while you prepare, active while guests respond, closed when it's done, archived when it's history — and nothing is deleted to get there.
Guest data kept close
Guest details are collected for the event you invited them to. Link previews and Access Cards are built to show the event, never the guest list.
Your guests deserve a smoother journey.
From invite to arrival, GatherArc keeps the whole experience together.
Manage your event